Caregiver Hours Tracking Sheet
Use this tracking sheet for two weeks to capture direct care, supervision, coordination, emotional support, and family workload.
Caregiving hours are often underestimated because families count only visible tasks.
Quick answer
Use this tracking sheet for two weeks to capture direct care, supervision, coordination, emotional support, and family workload.
How To Use It
Track for two weeks.
Do not aim for perfection. Aim for honesty.
Daily Tracking
| Date | Task | Time spent | Category | Notes | | --- | --- | --- | --- | --- | | | Personal care | | | | | | Meals | | | | | | Medication | | | | | | Transportation | | | | | | Appointments | | | | | | Household | | | | | | Supervision | | | | | | Emotional support | | | | | | Admin / paperwork | | | | | | Family coordination | | | |
Weekly Summary
| Category | Hours/week | | --- | --- | | Personal care | | | Meals | | | Medication | | | Transportation | | | Appointments | | | Household tasks | | | Supervision | | | Emotional support | | | Admin / paperwork | | | Family coordination | | | Total hours | |
Sustainability Check
| Question | Answer | | --- | --- | | Which task takes the most time? | | | Which task causes the most stress? | | | Which task is unsafe for family? | | | Which task could be delegated? | | | Which task needs paid help? | | | What happens if the main caregiver is unavailable? | |
Kefiw Tip
Track supervision separately.
A caregiver may say, "I didn't do anything for three hours." But if the person could not safely be left alone, that time counts.
Family Script
"We need to count the full care workload, including supervision, calls, paperwork, and emotional support, so we can divide it more fairly."
Red Flags
- One caregiver exceeds 30-40 hours weekly without support.
- Supervision is not counted.
- Caregiver sleep is disrupted.
- Work hours are affected.
- No backup exists.
- Family members underestimate invisible work.
Reusable Product Asset Uses
This worksheet should eventually support:
- Printable PDF.
- Saveable worksheet.
- Calculator result add-on.
- Care Track step.
- Family summary export.
- Email or share version.
- Bring-this-to-a-tour version when relevant.
- Use-before-a-family-meeting version when relevant.
Professional Review
Recommended reviewer: caregiver support specialist, geriatric care manager
Sources To Verify
Last reviewed: April 29, 2026.
Kefiw Worksheet Disclaimer
Kefiw provides educational care-planning tools, worksheets, and guides. These materials are designed to help families organize information and prepare better questions. They do not replace medical, legal, financial, tax, insurance, employment, benefits, or professional care advice. Care needs, costs, coverage, provider quality, eligibility, and legal requirements vary by person, plan, provider, state, and situation. For urgent medical concerns or immediate danger, call emergency services.
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Related
Frequently asked questions
› How should families use this worksheet? How-to
Use it before a care decision, appointment, tour, provider interview, or family conversation so the discussion starts with facts instead of memory and stress.
› Is this worksheet professional advice? How-to
No. It organizes information and prepares better questions, but medical, legal, financial, tax, insurance, benefits, employment, and care decisions should be confirmed with qualified professionals.
› Should this be printed or saved? How-to
Both can help. A printed copy is useful during tours or family meetings, while a saved copy helps the family update the plan after care needs, costs, or safety risks change.
› How should I use this guide with a Kefiw tool? How-to
Use the guide as the plan and the linked Kefiw tool as the check. Read the steps first, try the move manually, then use the tool to compare outputs, catch edge cases, and decide whether the result actually fits your task.
› What mistake do tool guides help avoid? Troubleshooting
Tool guides help avoid using a utility mechanically without understanding what you are trying to accomplish. Most word, writing, and text utilities are fast, but speed can hide context mistakes. Know whether you are solving a puzzle, cleaning copy, drafting a line, or checking a rule.